What is a Unit Key 3?

Unit Key 3

Behind every great Scouting unit is a committed Key 3. These are the three top adult individuals within each pack, troop, crew, or ship. Each member of the Key 3 needs to understand his or her role and feel empowered to serve.

The Unit Key 3 is a critical component to the success of the unit. The unit Key 3 consists of:

  • Committee Chair – The top volunteer in the unit is the Committee Chair. They are responsible for ensuring enough qualified adult volunteers are in place to provide the program. They lead the unit committee meetings.
  • Unit Leader – The leader of the unit meeting is the unit leader (Cubmaster, Scoutmaster, Crew Advisor, Skipper) and is responsible for developing and delivering the “program.”
  • Chartered Organization Representative (COR) – This person appoints the unit committee chair and approves all adult leaders. They provide resources from the chartered organization.

The Key 3 addresses unit challenges, checks on Journey to Excellence status, and adjusts program and administrative elements to ensure unit progress toward Journey to Excellence.

Role of the Unit Key 3

  • This group meets frequently to discuss the unit, its challenges, coming events, and progress toward completing their action plan and Journey to Excellence goals.
  • Ensures that a monthly program and unit budget plan are in place and on track. These items are critical for unit success. Encourage long-range planning for a positive experience for all.
  • Support systems that will ensure a well-organized unit are: the monthly Unit Key 3 meeting, monthly committee and leader meetings, and regular parent meetings.
  • Encourages a unit-wide communication system. Communication takes many forms: newsletter, phone tree, email, website, app. Whatever fits the unit.
  • Encourages training of all registered adults in the unit. Encourages them to take This Is Scouting and Leader Specific Training for their position prior to their first meeting. Vigorously enforces Youth Protection Training. Makes sure the adult leaders are aware of training opportunities. Through the district commissioner, enlists the help of the training team to bring adult leader training to the unit if necessary.
  • Helps unit leaders get additional training as needed. Through the unit and district commissioners, requests progressive specialty training as needed. Topics might include recruiting youth members, information on Friends of Scouting, advancement, etc. While it is the responsibility of the district committee, it may be necessary to conduct sections of this training at the unit level.
  • Encourages participation in district activities. Encourages attendance at roundtable, district activities, and camping opportunities. Keeps the district and council calendars in mind when helping the Unit Key 3 schedule unit meetings and events.

My.Scouting.org – Accomplish A Wide Varity of Things

You can use My.Scouting.org for a wide variety of things. Parents can use it to transfer their Scout from one unit to another (how-to PDF), such as when a Webelos moves from a pack to a troop. Adult leaders can use it to take position-specific training. The Key 3 can use it to accept online applications and must use it to complete the annual rechartering of their unit.

In addition to these functions, this portal provides all adults access to their personal account data, a place to update contact information, and…yes, the ability to complete YPT. Make sure your My.Scouting.org profile contains your BSA member ID number; that way, your training record will automatically update when you finish an online course. BSA member ID numbers do not transfer from one council to another, but you can include both in your profile if you have IDs from multiple councils.

When setting up a My.Scouting.org account, be sure to link it to your Mayflower Council BSA member ID number. Forgot your ID number, your username or your password? Not sure if you have a member ID number or a My.Scouting.org account? Contact the Membership & Unit Service Team (membership@mayflowerbsa.org) before you create a new account– we can check to see if you have a member ID number, provide your username, and reset your password.

In the “BSA Web Links” section of My.Scouting.org (under “Menu”), you’ll also find links to Internet Advancement, the National Safety Council Defensive Driving Course, and Service Hours Reporting. Unit leaders have access to their unit roster and other information designed to help in managing the unit.

One last note: depending on the leadership position for which you are registered, you may not see every tool that someone else has available on their dashboard. So, it’s important that when your unit recharters at the end of each year, they accurately record your leadership position.

If you have trouble logging in to My.Scouting.org, contact Office Manager Lisa Olson for assistance.

Scoutbook

Scoutbook is an advancement tracking tool. From the first knot tied to final hours of service performed, the Scouting experience is a journey like none other. And Scoutbook is your go-to tool to ensures not a moment is missed – tracking advancement, milestone achievements and all the fun along the way. It also has messaging, help forums, service, hiking, camping tracking and calendaring features.

Important Reminders for Scoutbook:

  • Adding or transferring a scout or adult to your unit’s Scoutbook account does not register them with your unit and doesn’t mean they have a valid membership. All Scouts and adult leaders must complete an application, either online or submit a paper (or PDF version) of the application. This is true whether a person is new to Scouting, changing from one pack, troop or crew to another, or even changing adult leader positions.
  • Once an application is processed, the individual should appear in your unit’s Scoutbook in approximately 24-48 hours. Wait for this sync to occur, instead of manually adding anyone.
  • Scoutbook doesn’t allow duplicate emails, so the same email address can’t be used for two accounts.
  • Your Scoutbook login is the same as your My.Scouting.org login. If you aren’t sure if you have a login, you can’t remember your login, need a password reset or you’re getting an error, contact Office Manager Lisa Olson.
  • Scoutbook Guide: help.scoutbook.scouting.org
  • Scouting Forums: discussions.scouting.org




Recording Youth Training

The unit key 3 has the ability to access the Training Manager in my.scouting to record face to face training that youth have completed. This would include Den Chief Training, Introduction to Leadership Skills, NYLT, NAYLE and the NYLT Leadership Academy and others. Youth training records are a part of the training manager and can be very useful in reviewing the training a youth has completed, eligibility for NYLT, potential NYLT staff selection and other roles of continuing youth leadership.

To add youth training, go to the Training Manager in the my.scouting website. Choose the “add/search” function. From there, select “Optional Youth Training”. Most courses will be in this drop down box although additional training is in the “Other” drop down box or the program specific drop down. You can then select the appropriate course and the course dates. From there, add members and submit.




BSA Incident Reporting Requirements

Incident Reporting will be a highly monitored reporting area in the Scout post-bankrupt operating environment. We need to ensure that all Scout leaders understand what Incident Reporting is and why it is important that all incidents are accurately and timely reported. Scouting strongly encourages units to report any incident so risk management can ensure any unsafe conditions are addressed and safety measures are put in place. We may also recommend training that may need to be created or enhanced to ensure safety and for insurance purposes. The Incident Report landing page link below, will explain why reporting is so important and the links to the appropriate report.

Incident Reporting Landing Page
Incident Reporting Requirements
Near Miss Reporting Tool
Incident Reporting Tool
Youth Protection/Membership Infraction Reporting Tool

Please share this information with other unit leaders and assistants so they are aware of the reporting requirements.




New Event Registration & Calendar Platform

Our council has begun transitioning to a new online event registration platform named Black Pug, which is used by almost half of all Boy Scout councils nationwide. The previous system, Doubleknot, was a major step forward when we adopted it nearly 16 years ago. After careful, thoughtful and detailed evaluation we believe the Black Pug platform will be an improvement, addressing multiple issues brought up by our members and volunteers and improving your experience when signing up for camps and other activities and accessing the council calendar.

The transition to Black Pug has already begun. Many of our recent events and summer camp sign-ups have been utilizing the new platform. Black Pug will soon become the new platform for the council calendar providing many of the most requested features including calendar subscription links and RSS feeds. We anticipate the full integration of Black Pug into the council website to be completed by June 1.

Individuals and units will have until July 31 to archive any data on the Doubleknot system they wish to retain and we will be sunsetting Doubleknot in Mayflower Council in early August. 

We are excited to be sharing this new event registration system with you and we thank you for your patience as we make this transition. We look forward to serving you better. If you have any questions or need assistance with Black Pug please contact Lisa Olson our Black Pug subject matter expert.




Virtual Little Philmont 2021

Join Hundreds of Other Scouters at the Virtual Little Philmont 2021 Event and Get a Taste of the Philmont Experience

Friday, May 21 from 9pm-10:30pm EDT
Saturday, May 22 from 10:30-2pm EDT

Virtual Little Philmont 2021 provides a unique opportunity to hear from leading Scouters who continue to deliver high-quality programs for our youth. Several topics will be addressed with a variety of focused break-out sessions on subjects like recruiting, involving parents, leading a troop, helping Scouts stay engaged “after Eagle,” utilizing digital tools to reach your Scouting audience, and more. This exciting event can be a catalyst for increased knowledge and energy within the Latter-day Saint Scouting community.

We’ll open the event on Friday evening (May 21st) with a fireside chat with Rex Tillerson, former BSA National President, former U.S. Secretary of State and former Chairman/CEO of ExxonMobil.

We’ll continue the event on Saturday morning (May 22nd), addressing various topics necessary to continue Scouting with energy, increased knowledge, and enthusiasm. Come join us!

Register Now
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March Training Newsletter




December Training Newsletter

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Youth Protection Training Guide

Tips For Taking Youth Protection Training Online!

Learning Plan
Total time: 72 minutes

Description

The safety and well-being of our youth is of paramount importance to our organization, and integral to everything we do. We must continue our commitment to providing a safe and secure environment at all times for all our youth members. After completing all three modules and passing the exam, it may take up to 24 hours to see your certificate in My.Scouting.

Overview And Policies V2 – total time: 24m

This module will help you to recognize, respond and report the different kinds of abuse experienced by youth. Importantly, you will also know the barriers to abuse and how to utilize them to help create a safe space for youth. After completing all three modules and passing the exam, it may take up to 24 hours to see your certificate in My.Scouting.org

Sexual Abuse V2 – total time: 25m

Child sexual abuse is considered a public health concern by experts and health organizations. This module covers the different types of sexual abuse. After completing all three modules and passing the exam, it may take up to 24 hours to see your certificate in My.Scouting.org

Bullying V2 – total time: 13m

Bullying is any unwanted, aggressive behavior by an adult, a youth, or a group that involves an observed or perceived power imbalance and is repeated or is likely to be repeated multiple times. This module covers various forms of bullying. After completing all three modules and passing the exam, it may take up to 24 hours to see your certificate in My.Scouting.org

YPT Certification Test V2 – total time: 10m

This exam must be passed with a 75% or better passing criteria along with the other mandatory modules to receive credit for the YPT course. After completing all three modules and passing the exam, it may take up to 24 hours to see your certificate in My.Scouting.org

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September Training Newsletter




Virtual Training Opportunities – April and May

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