Unit Rechartering Overview
The Annual Unit Rechartering Process is one of the most vital administrative components of managing a Unit (Troop, Pack, Crew, Ship or Post). The unit charter that is renewed each year as part of this process is the formal document that certifies the agreement between a Chartered Partner – an organization that agrees to utilize Scouting as a part of its service to youth and community outreach – and the Boy Scouts of America. Without an up-to-date charter, as unit is not part of the Boy Scouts of America and does not have access to council or national sesources, including insurance.
The 2020 Unit Rechartering process will begin on October 1. Each unit committee chair and Chartering Organization Representative of record will receive important communications regarding 20202 unit rechartering on this date.
What is a Charter?
In the Boy Scouts of America (BSA), a charter authorizes an organization to operate BSA Scouting units. It certifies the agreement between a chartered organization – an organization that agrees to utilize Scouting as a part of its service to youth– and the Boy Scouts of America, setting expectations for the quality of program to be delivered. Issuing a charter is one of the oldest traditions in Scouting.
Why is a charter renewed annually?
Charters are usually issued for a period of 1 year; hence, chartered organizations must submit an application to the council annually to renew its charter. The requirement to renew a charter:
- Fosters a formal, timely plan for regular dialogue between charter organization and BSA.
- Assures membership is current so Scouts can participate in Scouting activities and advance in rank.
Who Can I Contact with Specific Questions?
Contact your unit commissioner or your district executive for help with charter renewal. Marcella Saunders, our membership & advancement admin, is also available to assist with answering questions about recharter. She can be contacted by email.
Internet Rechartering Links
Youth Protection Training – An Absolute Must!
All registered adults take Youth Protection Training (YPT) at least every two years. If a volunteer’s YPT is not current at charter renewal, or if it expires any time during the charter renewal process, the volunteer cannot be registered. Units should not wait until it is time to renew the unit’s charter to make sure all YPT is current. Urge leaders to renew their YPT before it expires. Unit Key 3s must review their unit’s YPT status. Have all adults with expired YPT or YPT that will expire during charter renewal (expires before or 30 days after charter expiration) go to my.scouting.org and take the training before starting the charter renewal process! If needed, print and forward your updated YPT certificate to your Recharter Processor.
Charter Renewal Package Review and Submittal Procedure
Please turn in all charter renewal packets (Complete Renewal Application, Youth and Adult Applications, YPT certificates, the check, Journey to Excellence Form and the Annual Charter Agreement) to your unit commissioner.
PLEASE DO NOT take packages directly to a Mayflower Council Service Center!
Commissioners conduct a detailed review of all packages to ensure they can be processed expeditiously by the registrar. The unit commissioner needs the Complete Renewal Application, not merely the E-Z Report to conduct the review. The unit commissioner will contact the committee chairperson and recharter processor to resolve issues as required.
After the unit commissioner’s review, packages are submitted to the district executive who will bring them to the council service center for final processing and submittal to the National Council.
Internet Rechartering Helpful Tips
91U – Unit College Scouter Reserve & 92U – Unit Scouter Reserve
These 2 positions should be used to register people who want to maintain their BSA registration, but are NOT actively working with your unit currently. They must take Youth Protection Training, but are otherwise not required to take any training to be considered trained. These are good options for college age ASMs 91U) or past leaders who just want to stay registered, but do not interact with the youth on a regular basis.
New Member Coordinator
Sustaining strong membership in a unit depends not only on having new members join the unit, but also on engaging youth and their families in the unit experiences so that they feel Welcomed and want to stay. The role of the New Member Coordinator is to ensure that both keys to success take place. Click here to learn more.
Venturing Participants – Aged 18 to 21
Venturers can be participants until they are 21 years old. However, Crews must have these 18, 19 & 20 year old members fill out adult applications, CORI forms and provide Photo ID and a copy of their Venturing Youth protection certificate. The code for the application is VP – Venturing Participant.
Program Activity Fee Waiver
The purpose of the program fee waiver program is to provide financial assistance to deserving Scouts who would otherwise not be able to afford participating in Scouting. The Mayflower Council, in administering funds provided by concerned individuals, foundations, and others, will act as good stewards by offering careful judgment in providing program fee waivers and will act in complete confidence. Click here to begin the application process.
Unit Rechartering Forms
The following forms are available to assist units in the rechartering process.
Forms for ALL traditional units – packs, troops, crews, and ships
- Internet Rechartering Frequently Asked Questions (FAQs) Please Read
- Internet Rechartering Renewal Letter
- Background Check Disclosure information
- Additional Disclosures & Background Check Authorization Form
- Adult Position Codes
- Youth Application
- Adult Application
- Mayflower CORI Form
- Annual Charter Agreement
- Journey to Excellence Forms
- Membership Inventory
- Mayflower Charter Renewal Submittal Envelope
- Mayflower Charter Renewal Worksheet for Commissioners
- Unit Budget Plan
- Youth & Adult Membership Fees 2020
Forms for Exploring Units