Unit Rechartering Overview
The Annual Unit Rechartering Process is one of the most vital administrative components of managing a unit (troop, pack, crew, ship or post). The unit charter that is renewed each year as part of this process is the formal document that certifies the agreement between a chartered partner – an organization that agrees to utilize Scouting as a part of its service to youth and community outreach – and the Boy Scouts of America. Without an up-to-date charter, a unit is not part of the Boy Scouts of America and does not have access to council or national resources, including insurance.
What is a Charter?
In the Boy Scouts of America (BSA), a charter authorizes an organization to operate BSA Scouting units. It certifies the agreement between a chartered organization – an organization that agrees to utilize Scouting as a part of its service to youth– and the Boy Scouts of America, setting expectations for the quality of program to be delivered. Issuing a charter is one of the oldest traditions in Scouting.
Why is a charter renewed annually?
Charters are usually issued for a period of 1 year; hence, chartered organizations must submit an application to the council annually to renew its charter. The requirement to renew a charter:
- Fosters a formal, timely plan for regular dialogue between charter organization and BSA.
- Assures membership is current so Scouts can participate in Scouting activities and advance in rank.
Who Can I Contact with Specific Questions?
Contact your unit commissioner or a member of the membership & unit service team for help with charter renewal. As always if you have any recharter questions, don’t hesitate to contact us by email.
Get Ready for Something New!
The National Council has published the Internet Rechartering 2.0 User Guide and a new Frequently Asked Questions documents.
Upcoming Recharter 2022 events –
- September 22, 2021 – The Internet Rechartering sandbox environment will be made available for each unit. This will be a practice copy of the new system where you can test the new process without actually changing your unit’s data.
- September 28, 2021 at 9:00 PM EDT – Internet Rechartering 2.0 Webinar. A walk through each step of the new Internet Recharter 2.0 experience! Register here.
- October 15, 2021 – The new Internet Rechartering System will be available for you to begin processing your 2022 charter (read below for details).
- December 13, 2021 – 2022 charter renewal due – either online or the council service center
The new Internet Rechartering system can be accessed through Internet Advancement 2.0 starting on October 15, 2021. More information and training materials are scheduled to be available on September 28, 2021, we will update our Internet Rechartering resource page, as soon as they are available.
What Units Can Do Now
To get ready for unit recharter and the new system launch in October, you can do a few simple things to make sure you have a recharter ready roster!
- Step 1 – Confirm your membership. In my.Scouting.org, select your unit, go into the Organization Manager and click on the Roster function. This shows your adult and youth members that are registered with the BSA. You can filter the list by adults or youth or export your roster into a printable PDF or a CSV file (spreadsheet). Make sure everyone you think should be on your roster is really on your roster!
- Step 2 – Confirm your Key 3. Make sure the adults registered as the committee chairperson, unit leader (Cubmaster, Scoutmaster, crew advisor or skipper), and chartered organization representative are correct and are currently active in your unit. Having accurate information about the Key 3 is important. We’ll be sending emails about your recharter directly to them and they’re the ones who will have access to the new Internet Rechartering system.
By the way – Do these two steps in my.Scouting.org, not Scoutbook. my.Scouting.org is the actual registration database, while Scoutbook is a separate and not always accurate copy.
Internet Rechartering Update Emails
Here is a link to each of the email messages that we have sent out regarding Internet Rechartering for 2021.